Constitution

1: The Group's name is Wearside Slot Car Club (WSCC)

2: THE PURPOSES OF THE GROUP ARE

The aims and values of WSCC will be:

• To promote and organize the sport of slot car racing in the North East of England making it as inclusive as possible
• To promote the accessibility of slot car racing to all in the area.
• To encourage and promote the sport as a means of improving wellbeing amongst all, by building relationships based on respect, trust and honesty
• To keep costs affordable but also to involve and support local businesses, whenever possible

3: MANAGEMENT COMMITTEE

The group shall be managed by a Management Committee of members who are appointed at the Annual General Meeting (AGM) of Wearside Slot Car Club. The Management Committee shall consist of Organiser, Secretary, and Treasurer. Each of these persons will be a signatory to the Club Bank Account.

Up to 2 additional members may be co-opted onto the committee at the discretion of the committee.

In the event of a role not being filled then an officer can fill two roles but no more.

The Management Committee may at their discretion hold a vote on, open to all full members, to gauge opinions.

The Club shall also each year elect scrutineer(s) to oversee the racing events.

4: CARRYING OUT THE PURPOSES

In order to carry out the purposes of Wearside Slot Car Club, the members of the

Management Committee have the power to:

(1) raise funds, receive grants and donations

(2) apply funds to carry out the work of the Group

(3) co-operate with and support other groups with similar purposes

(4) do anything which is lawful and necessary to achieve the purposes

(5) Pay any debts owing by bank transfer.

5: MEMBERSHIP

The Group shall have a membership. Only full members are eligible to vote. (A full member must have a standing order payment of the monthly sum set by the Management Committee, payable on the 1^st of every calendar month).

There may be additional weekly charges to cover running costs.

Casual members shall pay a sum, designated by the Management, on each visit.

The club will keep subscriptions and fees at levels that will not pose a significant obstacle to people participating

Membership of the club shall be open to anyone interested in the sport on application, regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs, except as a necessary consequence of the requirements of slot car racing, the club may have different classes of membership and subscription on a non-discriminatory and fair basis.

· Anyone under the age of 16 must be accompanied by a parent or responsible adult

· Members must support the aims of WSCC

A list of all members will be kept by the secretary and treasurer.

Members may resign at any time in writing to the secretary.

Any member who has not paid their monthly membership fee will be contacted by the committee within 6 weeks and the committee will then decide whether that member is deemed to have resigned.

Any offensive or inappropriate behaviour including racist, sexist, inflammatory or bullying will not be permitted or tolerated. Anyone behaving in this way may be asked not to attend the club or resign from the club if an acceptable apology is not given and/or the behaviour is repeated. The individual concerned shall have the right to be heard by the management committee, accompanied by a friend, before a final decision is made by the committee.

The club committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the club or sport into disrepute.

6: ANNUAL GENERAL MEETING – AGM

(1) The AGM must be held every year with 14 days’ notice given to all members telling them what is

on the agenda. Minutes must be kept of the AGM.

(2) The quorum for the AGM will be 10% of the membership or 5 members whichever is the greater number.

(3) Every full member has one vote. A full member will have a standing order payment of the sum set by the Management Committee, payable on the 1^st of every calendar month.

(4) The Management Committee shall present the annual reports and accounts.

(5) Any member may stand for election to become a member of the Management Committee.

(6) Members shall elect officers to serve for the next year. They will retire at the next AGM but may stand for re-election.

(7) The racing calendar and classes for the coming year will be discussed.

(8) Any proposals given to the secretary at least 7 days in advance of the meeting will be discussed.

7: MANAGEMENT COMMITTEE MEETINGS

(1) The Management Committee may hold additional meetings during the year.

(2) Committee may act by majority decision.

(3) At least 2 members of the Management Committee must be present at the meeting to be able to

take decisions. Minutes shall be kept for every meeting.

(4) If members of the Management Committee have a conflict of interest, they must declare it and

leave the meeting while this matter is being discussed and decided.

(5) During the year the members of the Management Committee may appoint up to 2 additional

members of the Management Committee. They will stand down at the next AGM.

(6) The Management Committee may make reasonable additional rules to help run the group. These

rules must not conflict with this constitution or the law.

All questions that arise at any meeting will be discussed openly with respect and the meeting will seek to find a consensus that everyone present can agree to.

If consensus cannot be reached then a vote can be taken and a decision made by a simple majority of members present. If the vote on each side is equal then the chair of the meeting shall have an additional casting vote.

8: MONEY AND PROPERTY

Money and property must only be used for the Group's purposes.

The Management Committee must keep accounts. The most recent annual accounts can be seen

by any member on request.

Members of the Management Committee cannot receive any money from the Group, except to

refund reasonable out of pocket expenses.

Monies must be held in the Group's bank account, apart from a small amount in petty cash, no greater than £50.

9: GENERAL MEETINGS

If the members of the Management Committee consider it necessary to change the constitution, or

wind up the Group, they must call a General Meeting so that the membership can make the

decision. The Management Committee must also call a General Meeting if they receive a written

request from the majority of the members. All members must be given 14 days’ notice and told the

reason for the meeting. All decisions require a two thirds majority. Minutes must be kept.

(1) Winding up – If at any time the Wearside Slot Car Club is wound up, for whatever reason, any money or property remaining, after debts, will be distributed and sold or otherwise disposed of, on a majority decision of the three Club Officers (Bank Signatories) .

(2) The track and equipment were provided by Messrs M.A.Cook and G.Fitzsimons.

(3) It and the ancillary working parts are gifted to the Wearside Slot Car Club in perpetuity. Consideration should be given to this in the event of the Club being wound up.

(2) Changes to the constitution – can be made at the AGMs or General Meetings. No change can be

made that would make the Group no longer a Private Community Club.

(3) General Meeting can be called on written request from a majority of members.

(4) The Management Committee may call a general meeting to consult the membership. This may be held electronically if appropriate.

10: SETTING UP THE GROUP

This constitution was adopted on 23^rd October 2025

Signed Name and address

…………………………………………………………………………….

Gerry Fitzsimons
26, Westwood Street

Sunderland

SR4 7TQ

Secretary